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 Using the Typewriter Tool

In Acrobat 7.0.5 Professional, you can enable the Typewriter tool for users of Adobe Reader 7.0.5. You can save changes that were made to a PDF using the Typewriter tool in Reader. The Typewriter tool is not, however, intended for use with interactive forms. If you enable the Typewriter tool in an interactive form, then Acrobat and Adobe Reader users will not be able to enter data into the form fields.

To enable the Typewriter tool:

• 1. Open the desired PDF in Acrobat Professional.
• 2. Choose Tools > Typewriter > Enable Typewriter tool in Adobe Reader.
• 3. When the PDF is opened in Reader, a message bar appears at the top of the document that contains the Typewriter tool icon and instructions on how to use the tool.

Note: The Typewriter tool is only available for users of Adobe Reader 7.0.5. Users of other versions of Adobe Reader will not have access to the Typewriter tool.

 Creating Bookmarks in PDF Documents

Bookmarks are used within PDF documents to point to specific sections or pages within the document to draw the reader's attention to them.

To create a new bookmark:

• 1. Open the page where you want the bookmark to link to, and adjust the view settings.
• 2. Click the Select tool and to bookmark selected text, drag to select it. The selected text becomes the label of the new bookmark. You can edit the label.
• 3. Click the Bookmarks tab, and click the bookmark under which you want to place the new bookmark. If you don't select a bookmark, the new bookmark is automatically added at the end of the list.
• 4. Choose New Bookmark from the Options menu, or click the New Bookmark icon at the top of the Bookmark tab.

 Adding Passwords and Setting Security options

You can limit access to an Adobe PDF document by setting passwords and by restricting certain features, such as printing and editing.

A PDF document can have two kinds of passwords: a Document Open password and a Permissions password. When you set a Document Open password (also known as a user password), anyone who tries to open the PDF document must type in the password you specify.

Important: If you forget a password, there is no way to recover it from the document. Keep a backup copy of the document that is not password-protected.

To change password security settings for a document:

• 1. From the Tasks toolbar, choose Secure > Show Security Settings For This Document.
• 2. Click the Change Settings button.
• 3. If prompted, type the Permissions password that lets you change security settings. If you do not know the password, contact the author of the PDF document.
• 4. In the Password Security - Settings dialog box, set the security options as desired.

 Converting Microsoft Outlook email messages (Windows)

Acrobat adds the PDFMaker toolbar to the Microsoft Outlook application, which lets you convert one or more email messages, or a folder of email messages, to an Adobe PDF file or append an email message to an existing PDF file. In addition, the Attach As Adobe PDF toolbar appears in the Outlook email Message window. The Attach As Adobe PDF toolbar lets you convert a file to a PDF file and attach the PDF file to the email message. If you've configured an Adobe Policy Server in the Acrobat Security Settings window, the Attach As Adobe PDF toolbar also contains the Attach As Secured Adobe PDF button, which lets you restrict access to the PDF file.

To convert email messages to a PDF file:

• 1. In Outlook, select one or more email messages.
• 2. Click the Convert Selected Messages To Adobe PDF button in the PDFMaker toolbar.
• 3 .Choose File > Save As.
• 4. In the Save In box, specify a folder in which to save the PDF file, type a file name, and then click Save.

To convert a folder of email messages to a PDF file:

• 1. In Outlook, select the folder.
• 2. Click the Convert Selected Folder To Adobe PDF button .
• 3. In the Save In box, specify a folder in which to save the PDF file, type a file name, and then click Save.

To convert a folder of email messages to a PDF file and append the file to an existing PDF file:

• 1. In Outlook, select the folder.
• 2. Choose Adobe PDF > Convert And Append To Existing Adobe PDF > Selected Folder.
• 3. elect the PDF file to which you want to append the new PDF file.
• 4. Click Open.

To convert a file to a PDF file and attach it to an email message:

• 1. In the Outlook email Message window, click the Attach As Adobe PDF button.
• 2. Select a file, and click Open to convert the file to a PDF file.
• 3. Click Save to save the PDF file.

 Using Acrobat Catalog to index Adobe PDF Documents

The Catalog feature creates indexes that can be used to search a specific collection of Adobe PDF files. You can distribute or publish the index with your set of Adobe PDF files to make it easier for users to find the information they need. For example, you can burn an index of PDF files to a CD or publish an index of PDF files to a website to let users conveniently search for a particular PDF file or word.

You can catalog documents written in languages that use roman characters or in Chinese, Japanese, or Korean. The items you can catalog include the document text, comments, bookmarks, form fields, tags, object and document metadata, attachments, document information, digital signatures, image XIF (extended image file format) metadata, and custom document properties.

Before you index a document collection, it is critical that you set up the document structure on the disk drive or network server volume and verify cross-platform file names. You can then set other options to help your readers find information.

 Using Adobe Acrobat as an RSS Redaer

The Tracker subscribes to web content that uses the Really Simple Syndication (RSS) format, which is compatible with XML and RDF formats.

The Tracker window

To open the Tracker window:

Choose View > Tracker.

To subscribe to broadcast services using the Tracker:

In the Tracker window, do one of the following:Choose Services > Search For Additional Services, select a service in the Search For Acrobat Services dialog box, and then click OK.

Choose Services > Subscribe, enter a web address in the URL box, and then click OK.

 Converting Microsoft Word Documents to PDF

The options in the Acrobat PDFMaker dialog box determine the settings that the PDFMaker feature uses to create a PDF file from a Microsoft Office application file. To learn more about each setting, place your pointer over an option to view a summary of the option. (To display the Acrobat PDFMaker dialog box, choose Adobe PDF > Change Conversion Settings in the Microsoft application.)

Note: All of the following options appear in the PDFMaker dialog box for all Office applications except for the dialog box in Outlook, which contains only View Adobe PDF Result.

PDFMaker Settings

The following settings control various aspects of the PDF file conversion and process:Conversion Settings optimizes the settings according to the output you choose. A description of the selected option appears below the pop-up menu after you choose an option; for more detailed information, see Using default Adobe PDF settings files. To customize a set of conversion settings, click Advanced Settings. (See Creating custom Adobe PDF settings.)

View Adobe PDF Result opens Acrobat to view the converted document immediately. Regardless of whether this option is selected, Acrobat does not start if you convert an email attachment.

Prompt For Adobe PDF File Name lets you enter a custom file name for the resulting PDF file. To save the file in the same folder as the source file, using the same name as the source file but with a .pdf extension, leave this option unselected.

Convert Document Information adds document information. Document information from the Properties dialog box of the source file is added, including title, subject, author, keywords, manager, company, category, and comments. This setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box.

Application Settings

The following settings appear in many Microsoft Office applications. Additional settings appear for each application.Attach Source File To Adobe PDF attaches the source file as an attachment.

Add Bookmarks To Adobe PDF converts Word headings and, optionally, styles to bookmarks in the Adobe PDF file; converts Excel worksheet names to bookmarks; and converts PowerPoint titles to bookmarks.

Add Links To Adobe PDF preserves any links when the file is converted. The appearance of links is generally unchanged. In Excel and PowerPoint, links cannot be created unless the Enable Accessibility and Reflow options are also enabled.

Enable Accessibility And Reflow With Tagged PDF embeds tags in the Adobe PDF file

 Create a Blank pdF using Adobe Acrobat

How to set up a blank document in Adobe Acrobat

 Setting Initial View Settings for PDF Documents

You can define an initial view, including magnification level and page layout, that appears when a user opens your document or document collection. A common initial view appearance is to open the document in Full Screen Mode. See Defining the initial view as Full Screen mode.

You can define an opening view for a collection of documents as described in Defining the initial view as Full Screen mode.

To define an initial view for a document:

• 1. Choose File > Document Properties.
• 2. In the Document Properties dialog box, click Initial View.
• 3. Select the options you want, and then click OK. (See Initial View options for document properties.) You have to save and reopen the file to see the effects.
• 4. Add page transitions for selected pages or the entire document.

 Creating Adobe PDF files from Paper Documents

You can create an Adobe PDF file directly from a paper document using a scanner. During scanning, you can specify whether to create a searchable Adobe PDF file by applying optical character recognition (OCR) while scanning, or create an image-only PDF file--that is, a bitmap picture of the pages that can be viewed but not searched.

If you create an image-only PDF file and later want to search, correct, or copy text in the file, or make the file accessible to vision and motion impaired users, you can use the Recognize Text Using OCR command to run OCR and find the characters. (See Converting image-only scanned pages to searchable text.)

Note: If you need to convert large volumes of legacy paper documents into searchable PDF archives, consider purchasing the Adobe Acrobat® Capture® software.

Converting image-only scanned pages to searchable text

If you did not apply OCR when you scanned the paper document, you can apply it afterward using the Recognize Text Using OCR command. OCR software enables you to search, correct, and copy the text in a scanned Adobe PDF file. You can convert the pages in one of three file formats: Formatted Text and Graphics, Searchable Image (Exact), and Searchable Image (Compact). All formats apply OCR and font and page recognition to the text images and convert them to normal text. The searchable image file types have a bitmap image of the pages in the foreground and the converted text on an invisible layer beneath.

You can use the Recognize Text Using OCR command on pages that were scanned or imported at 144 ppi and higher.

To convert scanned pages to searchable text:

Open the file you want to convert, and choose Document > Recognize Text Using OCR > Start.

Specify the pages to be converted.

Under Settings, click the Edit button if you want to change the primary OCR language, the PDF output style, or the image downsampling. For PDF Output Style, choose Searchable Image (Exact) to keep the original image in the foreground and place searchable text behind the image. Choose Searchable Image (Compact) to apply compression to the foreground image to reduce file size but also reduce image quality. Choose Formatted Text & Graphics to reconstruct the original page using recognized text, fonts, pictures, and other graphic elements.

In the Recognize Text dialog box, click OK.